Creating Rules in Microsoft Outlook Start Outlook. Click on Tools. This brings up a menu. Click on Rules Wizard... This will bring up the Rules Wizard. Click on the New button. Click on the type of rule you want to create. Then Click on the Next button. You'll be asked to choose the conditions for your rule. (Your rule will be applied when these conditions are met.) Click on the box(es) beside the conditions you want (you may choose more than one). Click on any underlined values in your description. In this case, we need to specify which people we want our rule to watch out for. (Obviously, if you had chosen a different condition, you'd be asked for different information). Now you have to tell the rule what you want it to do. Click on the box(es) beside the conditions you want (you may choose more than one). Again, you may be asked for more information. In this case, we must specify which folder we want the message to go in. After you set the conditions, and tell your rule what you want it to do, you'll be asked if you want to include any exceptions. If you choose to add an exception, you may be asked to supply additional information. Give your rule a good, descriptive name (something that will distinguish it from any other rules you may create). Make sure there's a checkmark beside Turn on this rule. Click on the Finish button. Your rule is now ready; you may activate it by Clicking on the OK button, or run it on previously received mail by Clicking on the Run Now button.